Certificate Checker

Education

Verify training certificates and CPD records automatically.

Certificate Checker processes certificate files and CRM data to verify who qualifies for certification. It matches records across systems, checks completion criteria, and produces a clear pass/fail report with an audit trail.

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Who this helps

Training Manager
Qualifications Administrator
CPD Coordinator

Pain points

Manually matching certificates to CRM records takes hours for each training cohort.
Mismatches between systems mean qualified people wait weeks for their certificates.
No automated audit trail for certification decisions.

Use cases

01
Certificate data extraction

Reads certificate files and extracts key data into a structured format for matching.

02
CRM record matching

Cross-references extracted data against your CRM to verify eligibility and completeness.

03
Completion verification

Checks watch time, attendance, or assessment scores against your pass criteria.

Example outcomes

✓
Processed 150 certificates in 10 minutes instead of a full working day.
✓
Zero certification errors across 6 months of automated processing.
✓
Complete audit trail for every certification decision.

Time comparison

Without AI

8 hours

Opening each certificate, matching names to CRM records, and checking completion criteria.

With gecco

8 minutes

A verified pass/fail report with matched records and downloadable audit trail.

Inputs and outputs

What goes in

Certificate files
CRM export spreadsheet
→

What comes out

Pass/fail verification report
Matched records table
Audit trail document

Example workflow

1
Upload your files
Provide certificate files and your CRM export.
→
2
Automated matching
The assistant extracts, matches, and verifies all records.
→
3
Review results
Check the verification report and issue certificates for passing candidates.
=
✓
A verified certification report with matched records and full audit trail.

Try asking

“
Match these 50 certificate PDFs against our CRM export and tell me which candidates passed the completion threshold.
“
Check the watch time data from our last webinar against the 80% attendance rule and list who qualifies.
“
Process this training cohort's files and produce an audit-ready report showing pass, fail, or incomplete for each person.

Ready to put this assistant to work?

Book a free consultation and see how it fits your team.

Book a demo