Expenses Assistant

Finance

Record and review business expenses accurately with VAT compliance.

Expenses Assistant helps your team record, categorise, and review business expenses. It checks VAT compliance, flags anomalies, and produces summaries ready for your finance system. Submit expense data and receive categorised records, VAT calculations, and compliance checks.

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Who this helps

Finance Manager
Office Manager
Department Head

Pain points

Expense processing takes hours of manual data entry and checking.
VAT errors in expense claims create compliance risks.
Your team submits expenses late because the process is too cumbersome.

Use cases

01
Expense categorisation

Automatically categorise expense claims against your chart of accounts with VAT treatment applied.

02
Compliance checking

Review expense claims for policy compliance, missing receipts, and VAT errors before approval.

03
Monthly reporting

Generate expense summaries by department, category, and project for management reporting.

Example outcomes

✓
Expense processing reduced from hours to minutes.
✓
Accurate VAT calculations on every claim.
✓
Anomalies flagged before approval, not at audit.

Time comparison

Without AI

3 hours

Hours of manual entry, categorisation, and VAT checks.

With gecco

5 minutes

Categorised, VAT-compliant records in minutes.

Inputs and outputs

What goes in

Expense receipts or data
Category rules
→

What comes out

Categorised expense records
VAT compliance summary
Anomaly flags

Example workflow

1
Upload your figures
Provide your expense receipts or data and category rules.
→
2
Financial analysis
The assistant analyses your financial data and identifies key insights.
→
3
Review recommendations
Review your categorised expense records and request adjustments.
=
✓
Your categorised expense records ready for immediate use.

Try asking

“
Categorise these expense claims and check VAT compliance.
“
Generate a monthly expense summary by department.
“
Flag any anomalies in this batch of expense submissions.

Ready to put this assistant to work?

Book a free consultation and see how it fits your team.

Book a demo